This unannounced comprehensive inspection took place on 22, 23, 28 and 29 November 2017. The inspection was to follow up to see whether improvements had been made from the previous inspection in May 2017. It was brought forward because we received a number of concerns about the level of care provided by the service.Venn House is a care home registered to provide accommodation with personal care for a maximum of 25 people. It comprises of two buildings, the main house, and the Coach House, which is primarily for people living with dementia. 17 people lived at the service when we visited.
The service had a registered manager. A registered manager is a person who has registered with the Care Quality Commission to manage the service. Like registered providers, they are 'registered persons'. Registered persons have legal responsibility for meeting the requirements in the Health and Social Care Act 2008 and associated Regulations about how the service is run.
At the last inspection in May 2017 the service was rated as requires improvement overall. Safe and Well led were rated requires improvement and Effective, Caring and Responsive were rated as good. Two breaches of regulations were found in Staffing and Good governance.
Following the inspection in May 2017 the Care Quality Commission (CQC) took enforcement action in relation to staffing, which required the provider to ensure sufficient numbers of staff were deployed to meet people's care needs by 14 Aug 2017. We also made a requirement that the provider must improve their system to assess, monitor and improve the quality and safety of the service. The provider sent us an action plan outlining improvements being made.
At a previous inspection in January 2016, the service was also rated as requires improvement, we found four breaches of regulations in relation to Safe care and treatment, Safeguarding, Staffing and Good governance. At an inspection in October 2013, we found two breaches of regulations in relation to the safety and suitability of premises and recruitment.
At this inspection, people remained at risk because there were insufficient numbers of staff with the right skills to safely meet people’s care and supervision needs at all times. The service had admitted five people with complex care needs since we last visited, whilst the needs of others already living at the home had also increased. Eight staff had left the home since we last visited, and were replaced with newly recruited and agency staff. This, combined with staff sickness meant a number of staff working at the service did not know people’s needs well or how to safely care for them. Contingency arrangements for obtaining assistance in an emergency were inadequate.
On 22 and 23 November 2017 we witnessed a number of incidents and near misses in the Coach House. For example, on several occasions a person at high risk of leaving the home unaccompanied was able to unlock a door unobserved and get out on a patio area when it was unsafe for them to go out alone. The previous week the person had climbed over the fence from this patio area and got outside, which put them at high risk. The actions taken to improve security in response to that incident were not sufficient to make this area safe and secure.
Another person was verbally and physically aggressive towards staff and other people living at the home which staff did not have the skills to manage. Staff had not been trained to manage challenging behaviours. People's care records lacked guidance for staff about how to manage these behaviours, which meant people and staff continued to be at risk.
On 23 November 2017, we advised the provider people were at risk because the service did not have enough staff to safely care for people and meet their needs. We identified six people at increased risk and made a safeguarding alert to the local authority safeguarding team about those people. We requested the provider take further urgent action to ensure they had sufficient numbers of suitably qualified, competent, skilled and experienced staff on duty at all times and improve security of the Coach House. We asked the provider to write to CQC by 10am on 24 November 2017 to set out urgent steps being taken to improve safety at the home.
The provider wrote to CQC on 24 November 2017 setting out immediate plans to increase staffing levels and improve safety. They also outlined immediate steps to secure the doors to the patio. The provider undertook a voluntary agreement with CQC not to admit any more people to Venn House until CQC were more confident about people’s safety.
On 24 November 2017 a local care manager also visited the service to offer support and planned further monitoring visits by health and social care professionals. On the 29 November 2017 we identified two more people at risk which we made the local authority safeguarding team and local care manager aware of. A whole service safeguarding meeting was convened. The local authority's safeguarding team, commissioners and other agencies are working together with the provider to review people’s care and keep people safe. On 28 November 2017 when we next visited the service the provider had increased staffing levels to the levels agreed. Staff said the increased staffing levels of staff had made a “massive difference” and “Things have improved.”
People were at increased risk because individual and environmental risks were not adequately managed. Risk assessments and care plans were not accurate or up to date about people’s risks and current care needs, and did not provide staff with the guidance they needed. Accidents, incidents, and near misses were under reported, which meant the level of risk at the home was not been recognised or adequately responded to. Actions taken did not sufficiently mitigate risks of verbal and physical aggression or environmental risks. Gaps in training were identified, for example, in managing challenging behaviour and in safeguarding training for some staff. We identified concerns about nutritional risks for one person and choking risks for another which were not being adequately managed. Some aspects of infection control in relation to odour were not well managed. Medicines were not managed safely, and we had concerns about the use of ‘as required’ medicines.
The service did not have a policy on the Mental Capacity Act to support staff practice. People were not supported to have maximum choice and control of their lives. Staff had not carried out mental capacity assessments or documented best interest decisions in relation to the widespread use of pressure mats for monitoring people’s movements. Low staffing levels meant staff could not always support people in the least restrictive way possible. The provider had not acted in accordance with the conditions of a person's Deprivation of Liberty authorisation.
People did not always receive personalised care that met their needs. People’s care records lacked detail about how to meet people’s individual care needs, and several were out of date. There were gaps in people’s food and drink records so it wasn’t clear whether they had enough to eat and drink some days. Some complaints had not been dealt with to the satisfaction of the complainant, and complaint information did not provide details of other agencies they could contact.
The registered manager and provider demonstrated a poor understanding of risk management, governance and quality assurance. They did not recognise the impact of low staffing levels on increased risks and the quality of people’s care. Staff did not feel valued and described a culture of fear at the service. They said feedback about low staffing levels and risk were not being listened or responded to.
The quality monitoring systems in use failed to identify poor standards of care or take effective action to make required improvements. Systems and processes were inadequate to assess, monitor and improve the quality and safety of the service provided. The service lacked some key policies, other policies, procedures. Individual risk assessments were of poor quality, so did not support staff in their practice. The systems for managing environmental risks were confusing and ineffective.
Some safeguarding incidents which had occurred at the home had not been notified to the local authority safeguarding team or the CQC. A notification is information about important events which the service is required to send us by law.
Health and social care professionals such as GPs, community and mental health nurses regularly visited the home to meet people’s healthcare needs. Staff relationships with people were caring and supportive of people’s independence. People praised the quality of the food and choices. Meals were freshly cooked and looked appetising. Furniture and décor in The Coach House reflected evidence based practice about best types of environment for people living with dementia.
We found ten breaches of regulations at this inspection. Breaches of regulations were identified at Venn House for the fourth successive inspection. We have rated the Safe and Well led domains as inadequate, and the Effective, Caring and Responsive domains as requires improvement. The previous warning notice served about staffing which was due to be complied with by 14 August 2017 had not been met.
The overall rating for this service is ‘Inadequate’ and the service is therefore in ‘special measures’.
Services in special measures will be kept under review and, if we have not taken immediate action to propose to cancel the provider’s registration of the service, will be inspected again within six months. The expectation is that providers found to have been providing inadequate care should have made significant improvements within this timeframe.
If not enough improvement is made within this timeframe so that there is still a rating of inadequate for any key question or overall,